
With the shift in the economy, it seems as if things aren’t they way they used to. Budgets for projects are smaller, things that we “couldn’t live without,” we’re all of a sudden indeed living without. On a personal level, my wife and I decided to cut down to one car, and it’s working out just fine. I’m also down to working on one computer, versus 2. I’m thinking smarter and less wasteful in everything I do, and seeing how I can get more with less.
As project manager, I’m often called in to do the same with my clients budgets. This is for clients at all levels, from startups to Fortune 500. We’re often called in to work with the budget allotted to come up with the best use of their money to get the best results. Also I personally have seen less projects that ask us, “What would it cost to get x” and more projects of “What can I get for $x.”
So… I’m a pretty creative guy. I like to pride myself on being able to totally trim the fat, and get a client the best parts of the project in at their budget. I don’t recommend that we do x, y and z research unless I totally need it to make accurate decisions. Often times, I find that people at large companies are swimming in data, just because they feel they need it. It’s like a security blanket to say “The data reveals…” Often we just have way more than we need. To that effect, here are 10 methods I use to trim the fat on a web design budget.
- Think overhaul, not destroy Often times we are called in to projects where a lot of things are working, but we focus on what is not. If the infrastructure is working, it may be better to use the Information architecture as is and modify, versus starting from scratch. Often times you can use the existing application, give it a fresh look, and some new functionality, and knock 50% of your web design budget off. I always prefer to work with a clean slate, but if I can salvage work that has been done and save the client some money, I will.
- Rebrand at the same time you overhaul your site When redoing the site, many companies come to us with crappy identities, and no sense of brand strategy. Redesigning your site with a poor brand is akin to putting a Mercedes engine with a Ford chassis. What’s the point? We really can only do so much with a crappy identity to make the website sing.
So, if you are expecting long term success, at some point you will need to rebrand anyway. It will save you a ton of money to do both at the same time versus redoing the website, and addressing the brand at a later date. The brand is the main connection to your consumers, so it will be much more effective to rebrand your site than to do x, y and z functionality.
- Embrace agile philosophy Agile development is a method for software development that embraces change. The philosophy is to deliver often and early. What this means to the product owner is that getting something up and testing is much better than waiting to do a full blown larger project. Often times it’s easier to get a project financed in phases, which will allow you to test, see what works, and in the end, get your redesign accomplished over a little longer time.
- Divide your RFP into “Must haves,” and “Would be nice to haves” We see a large portion of our RFP’s that require a lot of functionality. When we submit numbers that are larger than the budget, the first thing we ask the client to do is break out the “Must Have” features to get them closer to their budget. You can then afford to have better consultants in at the beginning strategic phase (when it counts the most), and finance additional functionality at a later date.
- Ask for help Any web firm should be willing to help you make your budget work and make recommendations on cuts unless your budget isn’t realistic for the firm to work with. Ask for their assistance. Ask them to solve your problems, ask for their advice in functionality. I think most professionals will not offer this unless asked to do so.
- Hire consultants If you have talent in house, but maybe they are not at the level you need, or are overworked, or need some direction, some outside consultants directing them might be able to get the job done right, while still using in house talent. Often times in-House talent may be able to do a job, like a rebrand, or a site redesign, but they need creative leadership to guide them. The most expensive part in our process is usually tactics, as it requires the most man hours. If you have the man hours, consultants can integrate into your team, and help them build the site better than a firm, that will do the project themselves.
- Get a style guide One of the things that we spend a lot of time and energy on is trying to keep consistent on brands that already exist, but don’t have a style guide defined. A style guide winds up saving you money in the long run, because you have a language defined. It makes production faster (meaning you can get emails and banners out the door quicker), plus it saves the designers from “trying new ideas” because they can or want to put their own take on the brand out there. If you invest in the style guide, it will cut your production costs for the long run.
- Cut the research that really isn’t necessary. When putting together a strategy, we love to have data! Data is our friend. It helps us validate our intuitions. However, data sources can be pricey. For instance we have several clients who use as many as 10 different vendors for analytics. You can work with less. You have to think a little harder, but you can save a lot of money on this.
- Use vendors of appropriate size for applications and services I am all for using the right tool for the right job. So, if a company really needs Akamai or a Scene 7 for content delivery because their infrastructure needs it, then go for it by all means! If you’re using them just because they are “Enterprise class,” you really can do better.
For example, I have worked with a ton of email service providers from enterprise class down to freebies, and I honestly think my favorite is MailChimp. I’ve tried the ones that cost $20k for setup and minimums of $5k/mo, but I honestly don’t think I get any better bang for that buck. MailChimp does what all of what I need (including advanced segmentation, as well as reflex, and automated emails) at less than a quarter of the price of the “big guys.”
So my point is that look into alternatives from the enterprise class. I see all kinds of companies wasting all kinds of money because they can. If you think about what you really need from a vendor, you can often get away with much less.
- Do it in house Sometimes doing it in-house really is just better than hiring a firm. If you have the talent, it may make sense to assign a portion of that to doing a big project or design. The other alternative is to get the infrastructure or design from an agency, and finish it off in house. We often will do design for companies, and have their in house dev or design team finish the job (we’re working on a project like that right now for an IR 200 company:)
So to conclude, saving money doesn’t mean scrimping. It just means working smarter and doing more with less.
What have you done in the past year to make less go further? Please let me know.




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